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>> Administrative Assistant

Administrative Assistant

 

V. Lindsay SDA School is located on the campus of the Central States Conference of Seventh-day Adventists in Kansas City, Kansas with approximately 34 students. The school is seeking an administrative assistant to support the school ministry by providing general office assistance. This position includes a tax-sheltered annuity program and our employer discount benefits that are made available to our part-time employees through direct pay.

Position Title:             Administrative Assistant

Location:                  Kansas City, Kansas

Entity Name:             V. Lindsay SDA School

Department:              School

Employment Type:      Part-time, Nonexempt

Responsibilities

Reception

  • Interacting with visitors to the office and answering telephone calls and e-mails in a friendly and professional mannerPresenting a professional image in dress and grooming during office hoursMaintaining the office in an attractive and professional manner at all times 

 

General Office Responsibilities

  • Maintaining the school calendar to reflect all scheduled events

  • Filing important correspondence and records and maintaining a standardized and efficient filing system

  • Assisting with correspondence as necessary, including mailing needs

  • Managing incoming mail each workday and regularly checking e-mail

  • Providing staff with office assistance as needed

  • Keeping office supplies stocked and well-organized

  • Managing petty cash and providing accounting of petty cash use to treasurer, if requested

  • Providing treasurer with all invoices, bills, and other treasury-related items in a timely manner

  • Maintaining general bulletin board to ensure that appropriate notices are posted and old notices are removed

  • Editing, posting, and/or updating information on the school’s website as necessary 

 

Other

  • Maintaining strict confidentially of all school mattersImmediately reporting any on-the-job injury to the human resources director and principal 

 

Requirements

  • Education/Experience—A high school diploma or equivalent is required and two or more years of college are preferred. Prior experience with office management or secretarial duties is preferred.Be a member in good standing 

 

Qualifications

  • Skills—Be familiar with and able to use computers, standard computer software, and standard office equipment.

  • Demonstrate a helpful and positive attitude towards all staff, parents and the general public.

  • Competencies (skills and personal characteristics that an individual should possess in order to be successful in this position)

  • Planning/organizingAnalyticalCritical ThinkingTime and organizational managementLife-long learner 

Typical Physical Demands

While performing the duties of this job, the employee must be able to sit for long periods of time and is regularly required to stand, speak, hear, read, walk, bend and occasionally lift up to 25 pounds (office supplies). The administrative assistant may be required to use stairs.  Must be able to effectively communicate both orally and in writing.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Working Conditions

An administrative assistant works out of a well lighted and ventilated office. The position may require some flexibility in hours available for work. The position is a part time, hourly position with a budgeted expectation of no more than 25 hours per week. This position is eligible for overtime when more than 12 hours are worked in a single day or more than 40 hours in a single week. There is no averaging of hours of two or more weeks. The workweek is defined as Sunday through Saturday. All overtime hours must be pre-approved by the department director.

 

Please Note: The statements found in this job description are meant to describe the overall general nature and level of the work performed by an employee functioning in this position. The tasks, duties, responsibilities, functions, skills, talents, etc. outlined in the description is not an exhaustive list and should not be construed as such. The local school in coordination with the Central States Conference reserves the right to modify this job description as/when needed in order to fulfill the mission of the Conference.

 

All employees are expected to uphold the values of the Central States Conference of Seventh-day Adventists. Employees are missionaries, demonstrating a desire and a commitment to sharing the love of Christ.

Central States Conference of Seventh-day Adventists, Inc. (CSC) is a 501(c)(3) religious nonprofit corporation based in Kansas City, Kansas. CSC is an equal opportunity employer.

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